The use of technology these days captured attention in all the fields more especially in the field of education. The sudden boom of technology in the field of education has brought unimaginable changes that could help the management, teacher, student and parents to have close link with each other for better learning of a child.
The school management software or areas of tools that are used for better administration helps to have close observation of child’s learning, discipline, values and timely information to the parents etc. Let us see how these following tools are great help to administer the school.
- The uses of software
The use software helps becomes very handy for the getting first hand information at any time when we need. This tool provides the school with an inexpensive and instant mechanism to communicate to the parents of the students participating any learning curriculum.
- How does it work
The system of software would facilitate this communication though mobile and even by SMS to be more precisely by email the parents can be reached timely giving information to parents. To make it more personal the school supposed to be provided with a login through which they can reach the parents with important circulars, the daily attendance and sending information to parents about leave of obscenest. One advantage of having this system is that this could be user friendly where one responsible person could handle and give needed information whenever the school or parents wants to know about their ward.
- Latest updates
This tool will provide latest updates about all the school activities, about the performance of the child, passing information etc. When this system is set automatically every day this programme collects all the latest marks, attendances and sends information to respective students’ parents by SMS.This helps the management to have close track of the students and their performances
- Staff and student information
This also provides clear cut data about students, staff and complete information needed by class wise, address, phone numbers, and blood group, all the other information needed could be fed early at the need of the time one can access it. The tool also provides a fully integrated student information system that could be used by parents to know about their child’s performance in the class or even slip tests, monthly exams, weekly tests, quarterly, half yearly and annual exams and more than above their daily school going attendance. Let see in particular tool which could be used for the better school management
- A . SMS tool
This tool helps to reach out parents in more quickly with urgent information’s or sudden changes in the school programme could be intimated, this could used in different mode like SMS could be send
- To individual students
- To group of students or class wise
- Or to all the students of the school
- Voice SMS
This is more advanced technology where the person incharage could reach the parents, staff, students through voice SMS to individuals, to a large group of students or even to whole school. Which is time saving as well as more intimate any urgent messages can capture the attention of the reviver.
- Use of E-mail
- Email is another important tool that could be time saving more quick in passing information. It is very useful to send confidential information to parents about their wards performance in school with regarding discipline, marks etc.
8 . Online mark sheet
- This is one of the important tools that is very useful for the parents as well as school management in this process the parent can see their words performance whenever they need. Sending marks sheet to parents can be also done by SMS, E- mail or this method of on line access.
9- Performance Analysis
- This could very handy to know the child’s regular performances. This gives complete analysis of data like marks, attendance, which is entered in the system revels full capacity of student and teachers in form of charts and graphs. This helps in identifying one or more or even group of students who are lacking in skills and what they need to be improved can be closely monitored. This tool will help the teacher to have close follow up of students.
10 – What is parent’s login
- It is basic necessity that parents should have close watch of their wards performance. The parents can login at any time to know about all that they want to know about their child. The online unique ID with login will help the parents to see attendance of the child, disciple, exam results and more importantly daily home work and assignment anywhere in the world.
11 – School website
- The school website is like a mirror that clearly reflects all that is offered and happening of the school environment. It is advisable every school has website of its own and updates all the school programmes and latest events that happens in school for the parents to know about.
12 – Pay roll
- In a schools/ college we could see office people spending hours to work out the salary for every month, this tool will make everything simple by one click. It will provide the basic, DA, house allowance, special pay, EPF, ESI, management contribution, all the deductions. Leave and lose pay. If this has a online assess you can straight away send monthly salary statement to bank and to the personal account of every employee.
- Billing Management
- Every beginning of the academic year the management collects fees on various heads. Like tuition fee, development fee, stationary fee, functions fee, Id card fee, educational tour fee, functions fee, smart class fee, SMS fee, special caching fee, bus fee, canteen fee, spoken English fee, dance class fee, karate fee and all other specie fees, in order to make it very symmetric this will help the school management to follow it very systematically.
- Inventory Management
- In a school a campus there are many things comprises off, all the furnishers like benches, desks, chairs, audio systems, music systems, electronic items, computers, play materials, office items, files, toilet articles, stocks of various other items, things in the staff room, school document lists, van, buses, kids park play items, kinder garden play items and all that are in the campus can be kept updated with this tool.
- Library management
- Library is another important knowledge asset of the school, every year a school keep on add books which are knowledge importing. In each state the education department insists on books needed to maintain. In a high school level at least 3000 books, if the school is higher secondary up 5000 books to be maintained in a library. In a college the numbers books are more as per the norms of UGGC or the requirement by the department. This tool will help to keep all the books in order for further references. It will give exactly the number of books in a stock, number copies taken for references, books in order by topic wise, books in order by authors, books details in which rack it is placed and rest all the information can be collected.
- Transport
- These day almost all the institutions use buses or vans in order bring the children from various places, for all these purposes use transportation. It is important that all the vehicles must be kept track of records like bus route, places of pick up, number of children and staff boarding in the bus, information about the bus like FC, insurance, smoke corticated, sound certificate, fuel filling information, every day distance converges, number of places covered, deriver and bus helper information, bus fees, renewal etc.
- Time table
- Setting a time for every academic year is a hectic job where such a lot of time is being spent in making time table. This tool will help the management to make the time table easy, it is a onetime default entry in which you will fill up number of periods, subject teachers, class teacher and time slot, number of periods per day, this generate the time table and this will also update daily substitution in systematic manner.
- Hall Ticket
- This tool is grenade hall ticket for every student those appearing for board exams. The name of the student, subjects as per date, photo of the student, date of birth and the centre name could be printed out. In order to make a hall ticket need not look for photo graphic specialist.
- Transfer Certificate (TC)
- Writing of transfer certificate could be another tedious job at the end of the academic year. There are too many columns to be filled, and writing may vary since it is hand written, there is a possibility for err, so this tool will help us generate prompt and perfect document at the end of the year.
- Contact certificate
- At the end of the year every student who finishes higher studies will receive four important documents that are
- Transfer certificate
- Mark sheet
- Conduct certificate
- Bonafide certificate, these certificates are very essential in order to pursue higher studies for the children, so this certificate can be generated at need of time.
- Bonafide certificate
- This another important certificate which every student has to posses at the end of the year, this will notify that student studied in that particular school during the academic year. This form can be set early as default only name and other details could be filled at the end of the academic year. This will notify the name of the student, year of study and school name and signature of the head of the institution.
- Living certificate
- This will give clear picture about the residence address of the candidate and needed details for further department, this also could be used for any other reference for the student to take part in the competitions or even apply for further higher studies. This could be generated during the academic year whenever needed for any reference.
- Student Management
Student’s details like Name, Class, date of birth, address, phone number, blood Group, cast, Attendance if any other information could be stored. This tool also will provide fee payment and timely update to management.
- Staff Management
- With regarding the staff the number of staff working, their complete profile like name, address, contact number, qualification, and number of years of work experience, salary details, classes that they handle and rest of the information can be resourced.
The effective management of the school depends on how better you are able to make use of every facility that you are provided with in the form of user friendly school management software. If you are able maintain all the data’s in an systematic manner then you can be sure the administration can become very handy, you will know as the head of the institution all the that happens in all the department both in and out. Use of technology is the one of the best way that you could benefit maximum in all the fields. So learn to use best school management software institutions this software to administrate your school.
